Special Consideration & Extensions
- SSA Advocacy
- May 5, 2025
- 3 min read
Updated: Feb 20
Please note: the process of applying for an extension is undergoing change.
Automatic extensions can be granted for 3 days without providing documentation. The new application process is being piloted for SoBLE and SoSSMFE students in Semester 1 of 2026 via Canvas.
Students under other schools should also be granted an automatic extension of 3 days without providing documentation - if this is you, you are required to contact your Unit Conveanor directly to request this.
If illness, unexpected personal circumstances, or a crisis has affected your studies, you’re not alone. When things beyond your control disrupt your ability to complete assessment or attend classes, you may be able to request an extension or apply for Special Consideration. These processes exist to support students during periods of genuine difficulty.
The Swinburne Advocacy Service (SAS) can help you understand which option is appropriate and guide you through the process.
Not sure which option applies?
An extension is usually a short-term adjustment of seven days or less to an assessment due date and is arranged directly with your Unit Convenor or teaching staff.
Special Consideration is a formal university process for more serious or significant circumstances that have affected your ability to complete assessment tasks, attend classes, or perform at your usual level.
If you are unsure which pathway is suitable, it is important to seek advice as early as possible.
Extensions
Need a short extension?
If you require additional time for an assessment, you can request an extension directly from your Unit Convenor or teaching staff.
You must apply on or before before the assessment due date.
When requesting an extension, you will need to explain your circumstances and provide supporting documentation, such as a medical certificate or statutory declaration. The decision is made by your teaching staff, and extensions are generally granted for a short period.
If your request is declined and you believe the decision was unfair, you may be able to apply for Special Consideration (if eligible) or explore review options.
Special Consideration
Experiencing more serious circumstances?
If your circumstances have significantly affected your ability to complete an assessment or exam, attend required classes, or perform to the best of your ability, you may be eligible to apply for Special Consideration.
Circumstances that may qualify include:
Physical or mental health conditions
Compassionate grounds, such as bereavement or trauma
Exceptional or unforeseen events, such as an accident or crime
Significant family or personal issues
What are the timeframes?
You should normally apply for Special Consideration by 5pm within three working days of the assessment due date or scheduled exam.
Late applications may be considered if you can demonstrate exceptional circumstances and provide appropriate evidence.
How do I apply?
Applications are submitted through the Swinburne Special Consideration Portal. You will need to complete the form and upload supporting documentation. This may include medical certificates, letters from a psychologist or counsellor, police reports, or other relevant evidence.
All documentation must be in English or accompanied by a certified translation.
Applications are assessed in line with university policy. Approval is not automatic and depends on whether your evidence demonstrates that your circumstances meet the eligibility criteria.
What could the outcome be?
If approved, Special Consideration may result in:
A new assessment due date
An opportunity to re-sit an exam or test
An alternative assessment task
In some cases, withdrawal without academic penalty
If your application is not approved, you will receive written notification outlining the decision. You may have options to request a review, depending on the circumstances.
Need support?
Applying for Special Consideration or requesting an extension can feel overwhelming, particularly if you are managing health or personal issues at the same time.
The Swinburne Advocacy Service (SAS) provides free, confidential and independent support. We can help you understand the process, prepare your application, review your supporting documents, and discuss next steps if your request is declined.
If you are unsure where to begin, contact the Swinburne Advocacy Service as early as possible so we can support you through the process by clicking the link below.