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Special Consideration & Extensions

Updated: May 14


Feeling unwell, facing unexpected personal issues, or experiencing a crisis that affects your studies? You may be eligible for an extension or special consideration. SSA Advocacy Service (SAS) is here to help you understand your options and support you through the process. 

 

What is the difference between an extension and special consideration? 


  • Extension – A short-term change to your assessment due date, usually granted by your Unit Convenor for things like illness or unexpected events. 

  • Special Consideration – A formal request to the university for additional support or adjustment to your academic requirements due to serious, short-term circumstances beyond your control (e.g. illness, mental health crisis, family emergency). 

 

Applying for an extension 


If you need extra time to submit an assessment, you can request an extension directly from your Unit Convenor or teaching staff. 


When can I apply? 


  • As soon as possible before the due date 

  • In some cases, within 5 working days after the due date (with valid evidence) 


How do I apply? 


  • Contact your Unit Convenor via email or Canvas. 

  • Explain your circumstances and request a new due date. 

  • Include supporting documents (e.g. medical certificate, statutory declaration) 


What If my request is denied? 


If your extension is declined and you believe this was unfair, SSA Advocates can help you consider further steps, such as applying for special consideration or a review. 

 

Applying for Special Consideration 


If your circumstances have impacted your ability to: 


  • Complete an assessment or exam. 

  • Attend classes. 

  • Perform to the best of your ability. 


…you may be eligible to apply for Special Consideration through Swinburne’s formal process. 


What circumstances qualify? 


  • Physical or mental health conditions 

  • Compassionate grounds (e.g. bereavement, trauma) 

  • Exceptional or unforeseen events (e.g. car accident, crime) 

  • Significant family or personal issues 


When can I apply? 


  • Ideally within 5 working days of the assessment due date or exam 

  • Late applications may be accepted if you can show exceptional circumstances. 


How do I apply? 


  1. Go to the Swinburne Special Consideration Portal 

  2. Complete the form and upload supporting documentation (e.g. medical certificate, psychologist letter, police report) 

  3. Await a decision from the university (this may take a few days) 

 

What are the possible outcomes? 


If your Special Consideration is approved, you may be granted: 


  • A new assessment due date 

  • A chance to re-sit an exam or test. 

  • An alternative assessment task 

  • A withdrawal without academic penalty (in some cases) 


If your application is not approved, SSA Advocates can help you understand the decision and explore your next steps. 

 

Supporting documents – what’s acceptable? 


  • Medical certificate (must include the nature and impact of your condition) 

  • Statutory declaration (if you are unable to provide official documents) 

  • Police reports, legal documents, or letters from a psychologist/counsellor 

  • All documents must be in English or include a certified translation. 

 

How SSA Advocates can help 


SSA Advocates can: 


  • Explain the extension and special consideration process. 

  • Help you prepare your application and review your supporting documents. 

  • Assist if your application is denied or you want to request a review. 


We are independent, confidential, and here to support you every step of the way. 

 

Need help applying? Request support from SSA Advocacy Service (SAS) today. 






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