Club Resources

Club Handbook

Your practical, day-to-day guide to running a club. It pulls together every policy and step-by-step how-to in one place

Club Governance Framework

The big-picture rulebook that sits behind the whole Clubs and Sports (C&S) Program. It is the more technical aspects of the C&S Program and so for clubs that just want the basics or step-by-step guidance, refer to our Club Handbook.

Download Framework

THE RULEBOOK

Governance Framework

The legal backbone of the whole Clubs and Sports Program.

WHAT'S INSIDE

SSA is the legal entity behind every club
Who is accountable for what
Risk, safety and Insurance
How serious incidents escalate

READ IT WHEN

You want the big picture "why".

THE GUIDE

Clubs & Sports Handbook

Your practical, day to day guide to running a club.

WHATS INSIDE

Registering and running your club
Memberships, funding and grants
Events, meetings and club behaviours
Step by step how-tos
Using Rubric, Weel and ELMO

READ IT WHEN

You need to know "how" to do it.

Agreements and Declarations

Club Sponsorship Agreement

Template agreement for club-external sponsorships.

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Participant Declaration (incl. Medical Consent Form)

Required for all participants at high-risk events.

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PDF - Participant Declaration (incl. Medical Consent Form)

Need a paper copy? Request the printable PDF version below. We recommend completing the form online where possible, as this keeps your information secure and ensures it reaches us correctly.

Request a PDF Version

Terms and Conditions — Membership

T&Cs attached to membership via the Rubric platform.

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Weel Declaration of Use Agreement

The Declaration of Use Agreement for Weel cardholders. Archived from November 2026.

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Club Governance

Clubs Refund Process

A step-by-step guide to help club committees submit and manage refund requests through Rubric.

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Incident Reporting Form (SSA)

Online form for reporting incidents at club events.

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Election Voter Import Template

CSV template for importing voters into Rubric elections.

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Clubs and Sports Program Handbook

Our SSA Clubs and Sports Program Handbook provides the single source of truth and information on the rules, procedures and requirements governing registered clubs (including sporting clubs) at Swinburne University.

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